Our Supreme Decision-Making Organ
At Voice of Change Kilimanjaro (VoC-KLM), the General Meeting is the highest governing body of the organization. It brings together all registered members to make key decisions, review our progress, and shape the future of our programs and initiatives.
The General Meeting is where every member’s voice matters. Through open discussion and collective decision-making, we ensure that the organization stays true to its vision of dignity, equity, compassion, and grassroots-led progress.
Types of General Meetings
- Annual General Meeting (AGM)
Held once every year. During this meeting, members: Review the annual report and audited financial statements
Elect or confirm leaders (when terms end)
Approve plans and budgets for the coming year
Discuss the organization’s direction and priorities
Extraordinary General Meeting (EGM)
Convened whenever there are urgent or special matters that require members’ input, such as constitutional changes or major decisions affecting the organization.
Who Can Attend?
Founder and Ordinary Members
Full participation and voting rights
Honorary Members
May attend and contribute, but do not have voting rights
Guests/Observers
May attend by special invitation but do not vote
Note: Members must be in good standing (fees paid, obligations fulfilled) to exercise their rights at the meeting.
What Happens at a General Meeting?
Opening & Welcome Remarks (by the Chairperson)
Review & Approval of the Agenda
Presentation of Reports (Annual, Program, Financial)
Discussion & Feedback from Members
Elections or Appointments (if applicable)
Approval of Plans, Policies, or Amendments
Any Other Business (AOB)
Closing Remarks
